Accounts Payable Coordinator

Corporate Services – Corporate Finance

Status: 1 Contract Full Time – Up to 13 months

Salary Range: $54,969 - $68,713 per annum (plus comprehensive benefits)

Work Mode: Hybrid i.e. In-person for first 3 months and then 1-2 days in office or as per operational requirement *see below for more details about this work mode. 

Hours of Work: 35 hours per week

Who we are:

Corporate Finance is a division of Finance, committed to maximizing the value of financial planning with a fixed control on long term financial strategic viewpoints and execution for the Region of Peel.

There are six service groups within Corporate Finance: Financial Policy and Development Financing, Accounting Services, Loss Management and Insurance Services, Financial Systems Development Support, Peel Housing Corporation Finance and Treasury Services.

What you will do in this role:

Reporting to the Supervisor, Accounts Payable, the Accounts Payable Coordinator plays an important role within the Corporate Finance team. In this role your impact will be felt as you efficiently and accurately process payments and control expenses.

• Ensuring all payment requests are properly authorized and receipt of services/goods acknowledged prior to processing the item for payment
• Ensuring HST tax is properly assessed and rebates are captured
• Ensuring all document processing adheres to Purchasing by-laws and Regional policies and procedures. Ex: expense claims, payment certificates and cheque requests
• Inputting payment documents into the PeopleSoft Financial System
• Reconciling supplier statements to the documents on hand or details in the system
• Inputting and/or updating accounts payable vendor information in the system

What the role requires:

• High school diploma with several years in a computerized on-line accounts payable environment, or a combination of education and experience may be considered
• Thorough knowledge of all accounts payable functions, including the ability to prepare and reconcile reports.
• Additional accounting courses would be an asset.

Skills/Abilities: 

• Excellent organizational, communications and customer service skills are required in order to deal effectively with the public, vendors and internal staff
• Proficient with MS Office Suite; especially Word, Excel and Outlook
• Excellent computer keyboarding/typing skills
• Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias

Nice to have:

• Working experience in PeopleSoft Financials
• Intermediate skills in Excel
• Minimum 2-3 years experience working in Accounts Payable Department
• Knowledge of the Region of Peel’s accounts payable procedures
• 2 years experience working in a big department setting
• Knowledge of setting up vendors and verifying banking
• 100 vendor set ups weekly, which includes verifying/ auditing HST and banking information

Perks @ Peel and why you will love working for us:

• Comprehensive Health, Dental, Vision benefit plan including psychological health (where applicable).
• Automatic enrolment into OMERS pension plan (where applicable).
• Accrue Vacation on a monthly basis up to 3 weeks per annum.
• 3 Paid personal days and floating holidays.
• Flexible hours supporting your wellness and wellbeing.
• Annual performance review and merit increases based on performance (where applicable).
• Supportive leadership and a culture of respect and inclusion.
• Access to tuition reimbursement (where applicable) and learning and development resources.

Work Mode & Job Location: In this role, you'll enjoy the flexibility of a hybrid work arrangement. This means you'll have the ability to work off-site and on-site as needed, depending on operational needs at the 10 Peel Centre Drive, Brampton worksite. The frequency of on-site work may vary from week to week, depending on operational demands, which can evolve over time.

It's important to note that your off-site work location must be within the province of Ontario. This ensures that we're compliant with all regulations and policies.

The Region of Peel offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved. 

Interview: Our recruitment process will include video conference technology

Kindly ensure to regularly monitor your spam and junk email folders, as important communications regarding your application may be directed there.

If this opportunity matches your qualifications and experience, please apply on-line. 

Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon.  Peel Region delivers essential services to more than 1.5 million residents and approximately 200,000 businesses.

We’re working to create a community that is safe, inclusive, and accessible.  A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.

Our workforce is 6,700 strong and since 1974, we’ve been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long-term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support. 

Recognized by Canada's Healthy Workplace Month® with the Great Employer Award presented by Excellence Canada, Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Peel Region, people come first. Each employee has an important role within our community and when we work together, it’s impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You won't find a better opportunity than Peel Region.

Peel Region is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.

Peel Region is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation, please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact zzg-hrtalentacquisition@peelregion.ca 

Please be advised, Peel Region uses email to communicate with applicants for open job competitions and does not use AI technology in any part of the recruitment process. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e., testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.