Legal Assistant 

Legislative Services- Legal Services  

Status:

• Regular Full Time
• Contract Full-Time – Up to 13 months 

Salary Range: $54,969 - $68,713 per annum plus comprehensive benefits

Work Mode: Hybrid *see below for more details about this work mode.

Who We Are: At Legal Services, we pride ourselves on delivering high-quality, responsive legal assistance to the Regional Corporation, including the Regional Council, its executives, and associated agencies like Peel Living and the Peel Police Services Board. We are committed to excellence and collaboration in all that we do.

Join Our Dynamic Legal Services Team!

Are you an organized, detail-oriented professional with a passion for the law? We’re looking for a dedicated Legal Assistant to support our Property Law Team and Legal Director’s Team and help us maintain our standard of excellence.

What You’ll Do:

• Organize and Maintain Legal Files: Keep a high volume of legal documents in order, ensuring easy access and retrieval.
• Manage Filing Systems: Develop and maintain efficient filing systems and a law reference library, responding to information requests via email and phone.
• File Activity Coordination: Independently monitor file activities, screen correspondence, and prepare draft responses to ensure timely communication.
• Calendar Management: Schedule meetings and maintain the calendars of our solicitors, optimizing their time and workflow.
• Build Relationships: Foster collaborative relationships with internal and external stakeholders to facilitate smooth information flow.
• Docket Keeping: Operate a docket system, prepare journal entries, and manage internal charge-backs effectively.
• High-Quality Documentation: Transcribe dictation, draft correspondence, reports, by-laws, memos, and conduct title searches using Teraview for real estate transactions.
• Purchasing Coordination: Oversee purchasing and document execution procedures, preparing purchase orders and related documentation.

Why Join Us?

• Impactful Work: Play a crucial role in supporting legal operations that serve the community.
• Collaborative Environment: Work alongside a team of dedicated professionals who value teamwork and innovation.
• Growth Opportunities: Engage in continuous learning and professional development within a respected legal framework.

Ready to Make a Difference? If you are detail-oriented, proactive, and eager to contribute to a team that makes a real impact, we want to hear from you! Apply now and become a vital part of our Legal Services team!

What the role requires (Legal Director’s Team): 

• Post-secondary education in legal office administration
• Minimum of five years relevant real estate experience in a law office
• General legal experience, in either of the following areas: real estate processes, municipal law and documentation
• Combination of education and experience may be considered

What the role requires (Property Law Team): 

• Post-secondary education in legal office administration
• Minimum of five years relevant real estate experience in a law office
• Familiarity with real estate processes and municipal law and documentation
• Alternate or combination of education and experience may be considered 

Skills/Abilities: 

• Proficient dictation and word processing skills, combined with a keen sense of accuracy and attention to detail
• Strong computer skills, utilizing MS Office to be able to deal with multiple tasks and priorities
• Excellent communication skills, both written and verbal
• Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias

Perks @ Peel and why you will love working for us: 

• Comprehensive Health, Dental, Vision benefit plan including psychological health (effective start date)
• Voluntary enrolment into OMERS pension plan
• Accrue Vacation on a monthly basis up to 3 weeks per annum 
• 3 Paid personal days and floating holidays 
• Flexible hours supporting your wellness and wellbeing 
• Annual performance review and merit increases based on performance
• Supportive leadership and a culture of respect and inclusion 

Work Mode & Job Location: In this role, you'll enjoy the flexibility of a hybrid work arrangement. This means you'll have the ability to work off-site and on-site as needed, depending on operational needs at the 10 Peel Centre Drive, Brampton worksite. The frequency of on-site work may vary from week to week, depending on operational demands, which can evolve over time.

It's important to note that your off-site work location must be within the province of Ontario. This ensures that we're compliant with all regulations and policies.

The Region of Peel offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved. 

Interview: Our recruitment process will include video conference technology.

Kindly ensure to regularly monitor your spam and junk email folders, as important communications regarding your application may be directed there.

If this opportunity matches your qualifications and experience, please apply on-line. 

Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon.  Peel Region delivers essential services to more than 1.5 million residents and approximately 200,000 businesses.

We’re working to create a community that is safe, inclusive, and accessible.  A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.

Our workforce is 6,700 strong and since 1974, we’ve been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long-term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support. 

Recognized by Canada's Healthy Workplace Month® with the Great Employer Award presented by Excellence Canada, Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Peel Region, people come first. Each employee has an important role within our community and when we work together, it’s impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You won't find a better opportunity than Peel Region.

Peel Region is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.

Peel Region is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation, please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact zzg-hrtalentacquisition@peelregion.ca 

Please be advised, Peel Region uses email to communicate with applicants for open job competitions and does not use AI technology in any part of the recruitment process. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e., testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.