Legislative Assistant

Legislative Assistant

Corporate Services – Clerk’s Division, Legislative Services Department

Status: (1) Regular Full-Time position

Salary Range:  $54,969 to $68,713 per annum 

Work Mode: Hybrid i.e. 1-2 days in office per week or as per operational requirement* see below for more details about this work mode.  

Reporting to the Legislative Specialist, Legislative Services, the Assistant seeks to add value by providing a wide range of professional administrative duties requiring a high level of accuracy, confidentiality and discretion.

What you will do in this role:

• Assisting the Legislative Specialist in the day-to-day operations relating to Regional Council/Committee related activities.
• Provide guidance and respond to inquiries on the eScribe software.
• Development and coordination of Council/Committee agendas through the utilization of eScribe software.
• Attend Council and Committee meetings and provide administrative support to Members of Council and staff.
• Coordinate Council/Committee meeting schedules by maintaining current information on Pathways and Internet sites.
• Conduct research assignments and retrieve information upon request.
• Prepare correspondence arising from Council meetings.
• Back up support to other Legislative Assistants, as required.
• Responsible for maintaining the confidentiality of records.
• Manage documents in Electronic Information Management (EIM) enterprise and eScribe.  

Qualifications:

• Post-secondary education in a related field of studies. A minimum of three years of relevant experience in a related environment (preferably municipal) is an asset. An equivalent combination of education and/or experience may be considered.
• Demonstrated knowledge of Regional business units, services provided, and Council decision-making.
• Demonstrated advanced proficiency in the entire Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook, SharePoint); Adobe Acrobat/Professional.
• Solid Advanced technical skills and the ability to learn new software applications.
• Knowledge of document management systems such as Electronic Information Management (EIM).

Skills and Abilities:

• Excellent verbal and written communication skills to liaise effectively with clients, Regional Councillors and the public.
• Excellent organizational skills with an ability to handle multiple and very tight deadlines.
• Detail-oriented with excellent proofreading/editing skills.
• Demonstrated customer service skills.
• Ability to work independently with minimal supervision.
• Ability to work effectively as a team member.

 Nice to have:

• Familiarity with eScribe or an agenda management system is an asset.

 Perks @ Peel and why you will love working for us:  

• Comprehensive Health, Dental, Vision benefit plan including psychological health
• Automatic enrolment into OMERS pension plan
• Accrue Vacation on a monthly basis up to 3 weeks per annum 
• 3 Paid personal days and floating holidays 
• Flexible hours supporting your wellness and wellbeing  
• Annual performance review and merit increases based on performance
• Supportive leadership and a culture of respect and inclusion 
• Access to tuition reimbursement (where applicable) and learning and development resources 

*Work Mode & Job Location: In this role, you'll enjoy the flexibility of a hybrid work arrangement that includes a minimum of 2 days per week on-site. This means you'll have the ability to work remotely and on-site as needed, depending on operational needs at the 10 Peel Centre Drive, Brampton worksite. The frequency of on-site work may vary from week to week, depending on operational demands, which can evolve over time.

It's important to note that your remote work location must be within the province of Ontario. This ensures that we're compliant with all regulations and policies.

Hours of Work:  35 hours per week. The Region of Peel offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved.    

Interview: Our recruitment process will be completed with video conference technology. 

Kindly, ensure to regularly monitor your spam and junk email folders, as important communications regarding your application may be directed there.

If this opportunity matches your qualifications and experience, please apply on-line. 

Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon.  Peel Region delivers essential services to more than 1.5 million residents and approximately 200,000 businesses.

We’re working to create a community that is safe, inclusive, and accessible.  A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.

Our workforce is 6,700 strong and since 1974, we’ve been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long-term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support. 

Recognized by Canada's Healthy Workplace Month® with the Great Employer Award presented by Excellence Canada, Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Peel Region, people come first. Each employee has an important role within our community and when we work together, it’s impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You won't find a better opportunity than Peel Region.

Peel Region is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.

Peel Region is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation, please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact zzg-hrtalentacquisition@peelregion.ca 

Please be advised, Peel Region uses email to communicate with applicants for open job competitions and does not use AI technology in any part of the recruitment process. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e., testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.