Co-op Student – Administrative Support Assistant

Co-op Student – Administrative Support Assistant

Public Works – Engineering Technical Services

Contract Full-Time; 8 Months (May 05, 2025 – December 31, 2025)

Hourly Rate: $23.05/hour

Work Mode: On-site

Location: 2 Copper Road, Brampton

Hours of work: 35 Hours per week

Mandatory Requirements:

• Must be enrolled in a university or college co-op program and returning to your studies after your work term.
• Legally authorized to work in Canada for the full duration of the 8-month term.

Position Summary:          

Reporting to the Foreperson of Construction Inspections, you will provide clerical support to the staff and Supervisor of Engineering Technical Services including typing, filing, preparing forms, inputting daily timesheets, arranging and confirming appointments and meetings, preparing requests for cheques and invoices, and maintaining confidentiality regarding reports, studies, etc. You will also assist in receiving and answering/directing telephone inquiries as applicable and researching information regarding construction projects.

What you will do in this role:

• Manage computer payroll system including daily input of timesheets, preparing biweekly reports and exporting to Finance Department.
• Prepare journal entries for approval by the Supervisor.
• Maintain vacation records and sick leave for ETS staff.
• Maintain purchase order (i.e. office supplies) records and coordinate flow of invoices for approval.
• Provide general office duties including the typing of letters and technical reports as assigned by the Foreperson, Supervisor, or staff of the ETS Section.
• Maintain and reconcile P-Card purchases and financial reports for the Supervisor’s or Manager’s approval.
• Provide customer service to internal and external clients regarding construction projects.
• Prepare agenda and minutes for sectional staff meetings.
• Printing and scanning of engineering drawings and related contracted documents.
• Prepare water interruption notices to be sent out to internal and external clients.

What the role requires:

• Must be enrolled in a university or college co-op program and returning to school the following year.
• Must be able to work the full term.
• Strong ability to multi-task and prioritize assignments.
• Strong keyboarding and computer skills (including MS Word, Excel, Outlook)
• Some specific, short-term, practical training may be required.

Interview: Our recruitment process will be completed with video conference technology.  

Kindly ensure to regularly monitor your spam and junk email folders, as important communications regarding your application may be directed there.

If this opportunity matches your qualifications and experience, please apply on-line. 

Peel Region remains committed to uninterrupted service delivery during the transition outlined in the Peel Transition Implementation Act, 2024, introduced by the Ontario government on December 12, 2024. If passed, this legislation would transfer responsibility for regional roads and stormwater infrastructure to Brampton, Caledon, and Mississauga by July 1, 2026, or as determined by the Minister. Waste collection and two community recycling centres in Mississauga would also transfer to the City of Mississauga. Peel Region continues to offer meaningful opportunities for skilled professionals to make a lasting impact during this period of change and beyond. For more details, visit peelregion.ca/transition. 

Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon.  Peel Region delivers essential services to more than 1.5 million residents and approximately 200,000 businesses.

We’re working to create a community that is safe, inclusive, and accessible.  A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.

Our workforce is 6,700 strong and since 1974, we’ve been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long-term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support. 

Recognized by Canada's Healthy Workplace Month® with the Great Employer Award presented by Excellence Canada, Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Peel Region, people come first. Each employee has an important role within our community and when we work together, it’s impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You won't find a better opportunity than Peel Region.

Peel Region is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.

Peel Region is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation, please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact zzg-hrtalentacquisition@peelregion.ca 

Please be advised, Peel Region uses email to communicate with applicants for open job competitions and does not use AI technology in any part of the recruitment process. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e., testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.