Coordinator, Financial Payments

Coordinator, Financial Payments

Public Works – Water & Wastewater

Regular Full-Time

Pay Band: $67,772 - $84,714 per annum.

Work Mode: In this role, you’ll benefit from the flexibility of a hybrid work arrangement that prioritizes meaningful in-person connection. A minimum of two days per week on-site is expected, with additional in-person presence as operational needs evolve. This arrangement allows for a blend of in person and hybrid work that adapts to support both organizational priorities and employee flexibility and is subject to change over time.

Location: 10 Peel Centre Drive, Brampton

Hours of Work: 35 hours/week

Who we are:

Peel Region's Water/Wastewater Engineering Services is a dynamic and innovative team responsible for planning, designing, constructing, and operating a comprehensive range of water and wastewater infrastructure across the region. We are committed to providing high-quality, sustainable, and reliable services to over 1.5 million residents and businesses.

The role:

Reporting to the Manager of Wastewater Collection and Conveyance Engineering, the Coordinator provides senior administrative and technical support to the Manager, Program Managers, Project Managers, and Technical Analysts, with a focus on assisting with project financials, accounting, and payments.

What you’ll do in the role:

• Process vendor payments (payment certificates, holdbacks, invoices), ensuring accuracy by thoroughly reviewing and performing/verifying calculations to eliminate errors, while ensuring adequate back-up/documentation is provided. (e.g. WSIB, clearance certificate, substantial performance documents, etc.)
• Develop, update, and maintain detailed financial spreadsheets for project budgets, expenditures, and reconciliations.
• Monitor spending and flagging when budgets are nearing their limits, proactively checking in with Project Managers about potential increases, and conducting ad hoc reviews to prevent overspending.
• Track and initiate project close-outs, ensuring completion by coordinating with Procurement and the Financial Support Unit (FSU) to start and manage the workflow process, or follow up to confirm completion if requested by others.
• Liaise with senior financial analysts, accounts receivables, payables and purchasing on various financial related matters.
• Generate and format reports for monthly meetings or on ad hoc basis for Manager.
• Assists with tri-annual and year-end projections and reporting, with a focus on accruals and cash flows.
• Monitor POs and vendor contracts (VCs) using the PO/VC dashboard, collaborating with Project Managers and request timely extensions or closures.
• Generate purchase order (PO) requisitions, requests for cheques/invoices and journal entries.
• Track and initiate project name changes and close-outs, coordinating with project managers/management and the Financial Support Unit (FSU) to start the workflow process, ensuring completion.
• Provide back-up coverage for Assistant Technical and other coordinators within the Division, during vacation/absences.
• Performs other duties as assigned.

What the role requires:

• Degree/Diploma in Accounting, Financial Management or Business Administration, plus a minimum of 5 years related experience.
• Excellent verbal and written communication skills to interact effectively with staff at all levels.
• Strong mathematical aptitude, information gathering and problem-solving skills with demonstrated financial experience.
• Strong proficiency in Excel, including the use of advanced formulas and data analysis tools.
• Strong organizational and effective and efficient time management skills.
• Ability to work in a self-directed manner within a collaborative team environment.
• Knowledge of Municipal financial processes/procedures and project management needs would be an asset.

Perks at Peel:

• You’ll enjoy top-notch benefits, including a comprehensive Health, Dental, and Vision plan starting on your very first day.
• Automatic enrolment in the OMERS Pension Plan ensures peace of mind as you secure your future.
• Your vacation time grows with you, starting with 3 weeks of vacation per year to help maintain a healthy work-life balance.
• You’ll have 3 paid personal days and floating holidays to recharge whenever you need, giving you the flexibility to take care of yourself.
• Flexible hours are available to fit your lifestyle and prioritize your health and well-being, supporting your wellness first.
• Annual performance reviews with merit increases ensure that your hard work is recognized and rewarded.
• You’ll work in a supportive and respectful culture where leadership genuinely cares, and inclusivity is celebrated.

Interview: Our recruitment process will be completed with video conference technology.  

Kindly ensure to regularly monitor your spam and junk email folders, as important communications regarding your application may be directed there.

If this opportunity matches your qualifications and experience, please apply on-line. 

Peel Region remains committed to uninterrupted service delivery during the transition outlined in the Peel Transition Implementation Act, 2024, introduced by the Ontario government on December 12, 2024. If passed, this legislation would transfer responsibility for regional roads and stormwater infrastructure to Brampton, Caledon, and Mississauga by July 1, 2026, or as determined by the Minister. Waste collection and two community recycling centres in Mississauga would also transfer to the City of Mississauga. Peel Region continues to offer meaningful opportunities for skilled professionals to make a lasting impact during this period of change and beyond. For more details, visit peelregion.ca/transition. 

Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon.  Peel Region delivers essential services to more than 1.5 million residents and approximately 200,000 businesses.

We’re working to create a community that is safe, inclusive, and accessible.  A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.

Our workforce is 6,700 strong and since 1974, we’ve been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long-term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support. 

Recognized by Canada's Healthy Workplace Month® with the Great Employer Award presented by Excellence Canada, Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Peel Region, people come first. Each employee has an important role within our community and when we work together, it’s impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You won't find a better opportunity than Peel Region.

Peel Region is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.

Peel Region is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation, please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact zzg-hrtalentacquisition@peelregion.ca 

Please be advised, Peel Region uses email to communicate with applicants for open job competitions and does not use AI technology in any part of the recruitment process. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e., testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.