Administrative Assistant to the Associate Medical Officer Health

Administrative Assistant to the Associate Medical Officer of Health

Health Services - Office of the Medical Officer of Health

Status: (1) Regular Full Time

Salary Range: $69,804.00 - $87,255 per annum (plus comprehensive benefits) 

Hiring Range: $69,804 - $78,529.50 per annum (plus comprehensive benefits) 

Work Mode: (Hybrid) *see below for more details about this work mode. 

Location:7120 Hurontario Street, Mississauga 

Hours of work: 35 hours per week 

This challenging, fast paced position will report directly to the Associate Medical Officers of Health (AMOH). You will provide confidential administrative support services and interact with a dynamic department management and administrative team to ensure a coordinated and cohesive approach to administrative matters.

What you will do in this role:

• Prioritize, organize and schedule appointments, meetings, deadlines, etc.
• Controlling the information and document flow to and from the AMOH office, ensuring the appropriate handling of mail, requests, reports and documents
• Manage routine correspondence and requests with a commitment to high standards of service
• Organize and maintain appropriate reports, files, systems and documentation and actively managing a follow-up system to ensure work proceeds in a smooth fashion
• Prepare agendas and taking actions/decisions of meetings
• Preparing documents including the formatting and distribution of Health Professional Updates, Council Reports and IPHIS Reports
• Using internet databases and other sources to research on various health topics
• Book conferences and travel arrangements
• Coordinate medical resident and medical student placements
• Provide coverage for other Administrative Assistants and manage other duties in the Office of the Medical Officer of Health as needed
• Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias

What the role requires: 

• Post secondary administrative studies program or comparable program plus a minimum of three years relevant experience or an equivalent combination of experience and education
• Exceptional customer service experience and ability to interact with internal and external clients at all levels
• Demonstrated strong self-motivation and self-direction within a collaborative team environment
• Knowledge of the Health Department’s structure, programs and services would be an asset

Skills/Abilities: 

• Excellent interpersonal and communication skills to deal effectively and discretely with internal and external contacts in a highly confidential manner
• Proven ability to proactively manage multiple tasks and competing demands in a fast paced environment
• Ability to effectively manage time
• Advanced computer skills: MS Outlook, MS Word, PowerPoint, and Excel

Nice to Haves: 

• Experience working in a public health, healthcare or government setting
• Knowledge of relevant legislation such as PHIPA, FIPPA and OPHS
• Knowledge and practical use of advanced Microsoft 365 tools including: SharePoint, Microsoft Teams, Microsoft Copilot, Microsoft Lists and Microsoft Loop to enhance collaboration, task management and workflow efficiency
• Awareness of and experience with emerging AI tools

Perks That Make Work Fun (and Your Life Easier)!

At Peel Region, we believe in taking care of you. Here's what you'll enjoy when you join our team:  

• Comprehensive Health, Dental, Vision benefit plan including psychological health, effective start date  
• Automatic enrolment into OMERS pension plan 
• Accrue Vacation on a monthly basis starting at 3 weeks per annum 
• 3 Paid personal days and floating holidays 
• Flexible hours supporting your wellness and wellbeing 
• Annual performance review and merit increases based on performance 
• Supportive leadership and a culture of respect and inclusion 
• Access to tuition reimbursement and learning and development resources 

Be bold. Think big. Join us.

In this role, you’ll benefit from the flexibility of a hybrid work arrangement that prioritizes meaningful in-person connection. A minimum of two days per week on-site is expected, with additional in-person presence as operational needs evolve. This arrangement allows for a blend of in person and hybrid work that adapts to support both organizational priorities and employee flexibility and is subject to change over time.

It's important to note that your off-site work location must be within the province of Ontario. This ensures that we're compliant with all regulations and policies.

Interview: Our recruitment process will include video conference technology

Kindly ensure to regularly monitor your spam and junk email folders, as important communications regarding your application may be directed there.

If this opportunity matches your qualifications and experience, please apply on-line. 

Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon.  Peel Region delivers essential services to more than 1.5 million residents and approximately 200,000 businesses.

We’re working to create a community that is safe, inclusive, and accessible.  A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.

Our workforce is 6,700 strong and since 1974, we’ve been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long-term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support. 

Recognized by Canada's Healthy Workplace Month® with the Great Employer Award presented by Excellence Canada, Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Peel Region, people come first. Each employee has an important role within our community and when we work together, it’s impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You won't find a better opportunity than Peel Region.

Peel Region is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.

Peel Region is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation, please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact zzg-hrtalentacquisition@peelregion.ca 

Please be advised, Peel Region uses email to communicate with applicants for open job competitions and does not use AI technology in any part of the recruitment process. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e., testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.