Specialist, HRMS

Specialist, HRMS 
Corporate Services-Human Resources 

Status: (1) Contract Full Time; up to 13 months

Salary Range: $92, 151 - $115,189 per annum + comprehensive benefits

Hiring Range: $92,151 - $103, 670 per annum plus comprehensive benefits

Work mode: Hybrid *see below for more details about this work mode 

Location: 7120 Hurontario Street, Mississauga, ON
Hours of work: 35 hours per week 

This position provides management and employees with expert knowledge, guidance, recommendations and support on HR Service Delivery administration and processing. This includes accountability for complex analysis, maintenance and assistance with the development and implementation of these programs. Provide expert advice and guidance for some HR Service Delivery projects. This position ensures corporate consistency and compliance with Regional policies, legislations, and collective agreements. Create and maintain all applicable SAP SuccessFactors and Workforce Software HRMS related tables and functionality. 

Key Responsibilities:

Key HR Service Delivery resource for pay and reporting time (Employee Service Centre & Payroll). Often work with other departments and area municipalities to advise and set business process and administration.

• Key resource for high-level administration. Offer advice on new and current processes.
• Responsible for conflict resolution and interpretation for complicated administration
• Analyze survey results and formulate recommendations supporting the Region’s pay & time philosophy on payroll and time management planning, program implementation and costing
• Provide recommendations and assist in development of new business practices and/or programs and initiatives
• Provide interpretation of legislation and internal policies in order to ensure compliance with applicable laws and regulations and adherence to Region’s philosophy
• Provide guidance, coaching and support to all management and employees on interpreting related policies and business practices and collective agreements.
• Ensure corporate consistency for administration of all related policies
• Make recommendations as well as test and implement efficiencies and service improvements and implementation of industry best practices
• Liaise with external comparator groups for best practices and process improvements

Analysis and Reporting:

Key resource for reporting which provides systematic measurement to HR Service Delivery and other agencies.

• Prepare complex and specialized documentation, statistics, and analysis for HR Service Delivery reporting (examples may be Timesheet reporting, PSSD reporting, Elected Official report, absence management, etc)
• Prepare complex and specialized documentation, statistics, analysis and recommendations on administration
• Conduct complex research and analysis for policy development in order to provide recommendations
• Prepare annual or monthly reconciliations, as required, for reporting
  • (for HR Service Delivery includes timesheets, absences, T4 and T4A reporting, employee rate changes, OMERS audit reports, In lieu O/T, PA results , etc.)
• Collective agreement entitlements review for payouts, i.e. vacation.
• As applicable calculate pay equity, collective agreement and non-union retro payments upon ratification, input salary grades, individual rates for pay equity, band minimum adjustments, etc.

Communication:

Provide information, clarification and interpretation to management and employees Provide interpretation and assistance with HR Service Delivery practices

• Respond to Ask the CAO questions as applicable
• Develop and maintain a cooperative and collaborative relationship with external and internal business partners HRMS
• Key resource for the specifications and development of custom reports
• Run and prepare analytical data from HRMS statistical reports
• Liaise with Human Resources staff for compensation and HRMS pay, time and benefit related information (i.e. Ban Minimum updates, benefit premium changes and grade/step updates and./or changes)
• Develop, assign and maintain Job Codes as required
• Develop, assign and maintain all applicable HRMS tables including year-end table creation and maintenance
• Functional expert for HRMS modules that affect HR Service Delivery. May include providing expert advice, direction or recommendations that will assist in the development of these modules.
• Key resource for new system implementations that affects HR Service Delivery.
• Analyze and test HRMS updates, SAP & WFS upgrades and bundles

Other:

• Represent the Region and participate in networking groups to keep current with best practices
• May be project lead for HR Service Delivery related projects
• Provide advice and training to staff within section and project teams
• Complete various and special survey and information requests for Regional management
• Where applicable mass Load misc items to WFS
• Other duties as assigned

Qualifications:

• University Degree in Information Systems, or Business Administration/HR Management with at least 5 years of job related experience in payroll/hr field or equivalent combination of education and experience
• Expert knowledge of SAP HRMS modules and/or WorkForce Software (Time and Labour, Absence Management, Ben Admin, Performance Management, Job Data, Position Management, etc.) and data management practices to enable ability to design, develop, lead and implement HRMS projects.
• Understanding of relevant legislation, e.g. Employment Standards Act, Pay Equity Act, etc.
• Expert skills in Microsoft Office, with some Visio and PowerPoint skills, as well as advanced skills in Excel.

Apply now and help us build a better tomorrow with the Peel Region! Join us—be bold, think big, and help shape a better tomorrow.

Perks That Make Work Fun (and Your Life Easier)!

At Peel Region, we believe in taking care of you. Here's what you'll enjoy when you join our team:

• Top-Notch Benefits (wherever applicable): Comprehensive Health, Dental, and Vision plan (yes, even psychological health coverage) — starting on your very first day!
• OMERS Pension Plan: Voluntary enrolment to help secure your future with peace of mind.
• Vacation Time That Grows: Start with 3 weeks of vacation per year— because work-life balance is important!
• Personal Days Just for You: Enjoy 3 paid personal days and floating holidays to recharge whenever you need.
• Wellness First: Flexible hours to fit your lifestyle and prioritize your health and well-being.
• Performance Pays Off: Annual performance reviews with merit increases — your hard work is recognized and rewarded!
• Supportive, Respectful Culture: Work in an environment where leadership truly cares and inclusivity is celebrated.
• Learning & Growth: Access to tuition reimbursement and tons of development resources to keep you growing — whether in your career or on a personal level.

We’ve got you covered — because we know happy, healthy people do their best work! 🎉

In this role, you’ll benefit from the flexibility of a hybrid work arrangement that prioritizes meaningful in-person connection. A minimum of two days per week on-site is expected, with additional in-person presence as operational needs evolve. This arrangement allows for a blend of in person and hybrid work that adapts to support both organizational priorities and employee flexibility and is subject to change over time.

It's important to note that your off-site work location must be within the province of Ontario. This ensures that we're compliant with all regulations and policies.

Peel Region offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved. 

Interview: Our recruitment process will include video conference technology

Kindly ensure to regularly monitor your spam and junk email folders, as important communications regarding your application may be directed there.

If this opportunity matches your qualifications and experience, please apply on-line. 

Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon.  Peel Region delivers essential services to more than 1.5 million residents and approximately 200,000 businesses.

We’re working to create a community that is safe, inclusive, and accessible.  A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.

Our workforce is 6,700 strong and since 1974, we’ve been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long-term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support. 

Recognized by Canada's Healthy Workplace Month® with the Great Employer Award presented by Excellence Canada, Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Peel Region, people come first. Each employee has an important role within our community and when we work together, it’s impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You won't find a better opportunity than Peel Region.

Peel Region is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.

Peel Region is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation, please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact zzg-hrtalentacquisition@peelregion.ca 

Please be advised, Peel Region uses email to communicate with applicants for open job competitions and does not use AI technology in any part of the recruitment process. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e., testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.